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UJA_Info.txt file UPSC (Universal Products and Service Corp) P.O. Box 3614 Merrifield, VA 22116 Fax (703) 242-9390 Voice Mail (703) 242-9390 Data (703) 242-9390,,,,,,9 (use mailbox 0) The Dealer nearest you (if any) is: CompuServe E-Mail Address: 102054,3711 or UPSC Internet E-Mail Address: UJA@UPSC.com America Online Screen Name=UPSC1 MSN (MicroSoft Network) Screen Name=UPSC For BBS, Internet, CompuServe & AOL downloads, see instructions below. UJA(Universal Job Application) Shareware after 9 free uses, it's $15 yearly for each year you use it up to 3 years, after which it's fully paid for. So the maximum possible cost is $45 stretched out over 3 years. Version 4.6 for DOS Release date 6/6/96 Minimum System Requirements: DOS 3.3, 640K RAM, PC-XT, 3.5M free on Hard Disk. Table of Contents: 1 The First thing you may want to do is... 2 Install & Registration instructions for this S/W Package 3 How the UJA can help your company's H.R. Dept 4 How the UJA can help Job Applicants 5 The Voice Mail, BBS, & FAX Menu at UPSC 6 TechNotes (features, techsupport, exporting files, etc.) 7 Our Liberal License Agreement. _____________________________________________ The First Thing you may want to do is: Download the latest version of the UJA. If you got your UJA by any other source than those below, it may not be the latest. Check on this by dialing: - CompuServe & reading the release date of all files in the PCAPP section that have keyword UJA. - AOL & reading the release date of all files in the SOFTWARE section that have keyword UJA. - Our FTP Internet Address & reading the upload date on the UJA##ver.exe file. - MSN (MicroSoft Network) & reading the upload date on the UJA##ver.exe file. - 703-242-9390, and listen to menu option 3. Use the same method for checking if you have the latest release of the other files too, like UJA_Info.txt, UJA_Help.txt, UJA_KSA (zip or exe), & UJA_KSAL (zip or exe). The latest releases for all these files will be kept current on our BBS & possibly the above sources, so you know that if you got your Shareware from there, you have received the latest version. If you do have an older version of one of the above files, in your UJA directory, then if you wish, you may overwrite that older version, with the newly downloaded one. Regarding Downloading the latest KSA's; these can change regularly, as users upload their KSA's & we incorporate them into our KSA.DB file. Download the latest UJA_KSA (zip or exe) file which contains the UJA_KSA.db file which is 70 characters wide. Also Download the latest UJA_KSAL (zip or exe) file which contains the UJA_KSAL.db file. These are the 255 character long KSAs. If you do not have the time to data entry your own job app. we have 3rd party's who will, for a fee. They will also help you with your job search, if you need it. If you are an H.R. Dept. Download our Sample data for the UJA, & Decrypter/Search N Sorter from our BBS, Then you can self demo. We expect to have a Windows version out by September of 96 _____________________________________________ To Install this copy of the UJA: 1. Make sure your PC has at least 3.5 Mg of free space on your Hard Disk. 2. Some users will need INSTALL=C:\DOS\Share.exe in their config.sys file, or the LH C:/dos/share.exe in their autoexec.bat. Windows users are better served by putting a line in their System.ini file under the [386Enh] section, that says device=vshare.386. Then create a DOS icon for this package (or just run it from a DOS window) & let Windows do the memory management & file sharing. The basic functions of the UJA (printing, data entry, etc) will work w/o file sharing, but if you get a file sharing error when attempting some of the more advanced functions, put file sharing in. 3. Create a new directory to hold the UJA program, e.g. MD C:\UJA 4. Copy the UJA##ver.exe file to your newly created directory. (substitute in actual numbers for ##) 5. Change to your new directory (make it your default dir.) CD C:\UJA <ENTER> 6. Self Extract the program files by keying in UJA##ver.exe <Enter> 7. Start the program with the command: UJA <ENTER> 8. You may wish to offload the original UJA##ver.exe to a diskette, once it has been unzipped. This will save space on your hard disk & preserve the program should you wish to share it with a friend. Also copy the UJA_Info.txt file to the diskette. __________________________________________ Most Efficient Use of the UJA: You are encouraged to start doing Data Entry immediately. Print out the sample reports 1st thing to see approximately what your data will look like. You may print/Export up to 9 copies of your application for free, after that printing & exporting is disabled until registration. Sample data may be printed or displayed at any time. If you cant get to a PC right away, retrieve into your favorite Wordprocessor the document named UJA.* where * is the suffix associated with your favorite wordprocessor. Formats include WP5 (WordPerfect DOS 5.1), WRI for Windows Write, RTF for Rich Text, & DOC for Word for Windows 2.0 (which alone, has page #s & footnotes). Print out this 20 page document, & fill it out. If you can get to a PC right away, skip the above step of printing the hard copy app, and install the package & start doing Data Entry right away. You will want to have all pertinant documents handy like college transcripts, your resume, the Federal job announcement (so you know which KSAs to focus on) etc. To register take the "register my package" menu option, write down the registration # it gives you, or better yet, hit <Print Screen> & mail us the sheet of paper, along with your $30 check. Your registration # is generated from information on the Page 1 (Availability Page). Make sure your mailing includes your E-mail address, as well as your Postal Mailing address, Name, Address, and best Phone Number to reach you at (whether work or home). We will try to E-Mail you first. If we get "un-deliverable E-mail Address" errors when we try to msg back your activation #, we will call & leave a Voice Mail message on your answering machine (unless you are long distance to the Wash DC Metro Area. We do plan on establishing dealers in all the major cities, w. local #s). Only as a last resort will we print a hard copy letter, stamp an envelope & US mail your activation # back to you. _____________________________________________ How does the UJA help your Company's H.R. Department? 1. Companies can do rapid searches, by computer, for that special set of selection criteria to find the "best" qualified candidates. For example, you could immediately pull up on your screen, the set of all secretaries willing to work at a GS-7 level or below, with greater than 30 months MS Word experience, that also type more than 60 wpm. Or perhaps you want a list of all MBA's willing to work for $45,000 per year or less, who speak Japanese fluently and who have checked the box; willing to travel away from home for 11 or more nights each month, and you want them sorted in descending order of minimum required salary. 2. Companies can do statistical analysis of groups, e.g. what is the highest grade completed (educationally) by our managerial candidates? Or what is the sum of all attorneys salaries in this dept. to help you get a handle on legal expenses. Other demographics will prove invaluable too, such as what percent are willing to travel extensively, what percent show KSA's of security clearances, what percent are willing to work for $x or less, etc. 3. Companies can tailor the information received on diskette, to their own existing application form, WITHOUT THE NEED FOR PROGRAMMERS. They can just create a primary merge file (or a Form Letter Page) in their favorite word processor, and use the ASCII text files 1-6, e.g. KUHL1FRA.TXT, to function as the Data files (or secondary merge files as WordPerfect calls them). Of course one could also use the dBASE3+ files for this purpose too, if your wordprocessor accepts that format for import. 4. The UJA uses STANDARDIZED KSA's, the most machine searchable method there is. These also serve well as a shopping list for H.R. Depts that are drafting a help wanted ad. 5. The UJA's STANDARDIZED KSA's are constantly being updated by us through user feedback, so eventually we should have the latest and most complete list available. 6. The UJA EXPORT FILES function, uniquely names files after user name, last name, #, then First name. So your H.R. Dept can run an ad, & store all apps received for that ad in one directory on your Hard disk, without fear of overwrites. See TechNotes. 7. The UJA Exports in 4 formats for guaranteed universality. dBASE3+, ASCII, Lotus 123 v.2 & Paradox 3.5 8. We have included file layout info( field names, field lengths, etc) for wordprocessor primary merge file layout. 9. The UJA also includes the Resume.txt file, and the PRT_DUMP.TXT files for raw unstandardized text string searches. 10. Companies can ask job applicants questions & come up with their own KSAs using the UJA. Which means this Job App package is infinitely customizable to meet your H.R. Depts needs. All the questions we forgot to ask the applicant, that you wish we had asked, you may create in the KSA & KSA long Edit Screens. 11. With the UPSC Decrypter/Search N Sorter any H.R. Dept can run an ad in the paper ending with "Resumes Accepted, but UJAs preferred, Encrypt, yourphone#here" Then your applicants can choose the encrypt option to protect their personal data public access. If you opt to have your job applicants encrypt, you will need to purchase our Decrypter to Decrypt the users job apps. Also the Decrypter allows you to search and sort on any of the 300 plus fields in the UJA, after it automatically consolidates all UJAs in a given directory, into a NINE SET (9 files that are databaseable). You can F10 select which applicants meet your criteria, & include only those in the solution set, then search or sort on another field & F10 select again, to further narrow down the Solution Set. You keep doing this until you arrive at the 10 or so, applicants you want to interview. 12. How is this implemented? Your H.R. Dept adds a few lines to their next Help Wanted Ad. E.G. Help Wanted ...text of ad... UJA preferred but Resumes accepted. Fax: #your_co's_fax_#_here, Data 703-242-9390,,,,844 E-Mail (your_co's_e-mail_addr.here) Attach zip file Obtain UJA from 703-242-9390,,,,9 Mbox 0, or AOL/CServe Of course you can install your own VoiceMail, Fax, BBS server for under $999. Or you can use our BBS (thus the "Data 703-242-9390,,,,844") where you would have called UPSC earlier & rented mail box 844 for $15 per week. _____________________________________________ How does the UJA help Job Applicants 1. The UJA is Shareware with 9 free Print/Exports before registration is required, which only costs $30. 2. Once you've input your data into the UJA you can also apply for the host of US Govt jobs out there (the US Govt is the nations largest employer with an estimated new 2500 jobs every 2 weeks. They have openings all over (geographically, & career skill-set wise). You can get their job openings off several BBS around the country, including FedWorld 703-321-3339 or the MACON GA OPM BBS 912-757-3100. The UJA outputs an acceptable Federal Govt OF-612 facsimile report. 3. The UJA is Shareware, & thus it allows you to try it first, before committing to purchase it. Some of us feel that all software should be sold that way. 4. You can transmit your Job App to the employers BBS, or mail it in on diskette, or print your UJA & submit the 10 page report along with your resume. 5. It could save you lots of time as the UJA gets more universally accepted, in that, before you had to fill out each CO's unique job app (usually done hurriedly prior to the interview). Now we skip the resume step & you only have to fill out one app for all companies. Some companies have not yet converted to the UJA, but do accept it in place of their own, once it is presented to them. 6. You can retrieve the Prt_Dump.txt file into your favorite word processor & BOLD, Underline, or move text around, if you are applying with a company that prefers to use paper apps. 7. Before you have done any data entry, you can see what your report will look like, by DISPLAYING, or PRINTING sample data. 8. You can create up to 9 Job App Types. So you can automatically swap in & out Type 1 (no salary history, e.g.), with app type 2 (fired, convictions info omitted), with app type 3 (references omitted, etc.) 9. inserting & deleting new jobs is as easy as hitting the INSERT & DELETE KEY (when editing Page 2, the Job History Page) 10. The user can visually scan or key-word search thru existing KSA's when looking for the match with his history. 11. Users have the option of printing an OF-612, or a DC-2000. 12. Users while filling out their Job App, can add to our list of standardized KSA's, if they discover we have left out a KSA Standardized String that they need to accurately describe their skills. 13. Users, can help us improve our pkg by E- Mailing their KSAs to us (see E-mail addresses above). Then other users can know of & use their KSA strings. 14. Registration is E-mail quick, rather than having to wait on the US Mail & physical delivery. You simply E-mail your registration # to us & we will E-mail your access code back within 24 hrs. 15. Suppose you want to see what your report will look like before you waste 10 pages of laser printer paper, does it have a PRINT PREVIEW option, even though it is a DOS app? Yes, under Print/View menu options, take the view option when prompted. 16. Our liberal license agreement allows the user to install his copy on multiple machines. Thus you can work on your Job app at home, & at work, or wherever you need to, without having to de-install it or violate the license agreement. 17. TechSupport is through Voice-mail & E-mail. We are experimenting with Live Customer Service but it's hours are as of yet unstable & intermittent & we cant commit to it until we can get a better handle on its costs. So sometimes you will get us live, & sometimes not. ________________________________________ The Voice Mail, BBS, & FAX Menu at UPSC: Welcome to UPSC Main Menu To speak with someone in Customer Service, Press 0 for one full second. To skip the rest of this menu, & go right to the beep to leave us a message of up to 5 minutes in length, press 2 For our mailing address, E-mail addresses, & phone #'s press 3 For instructions on how to download our package from all its sources, America Online, CompuServe, MicroSoft Network, and the Internet, press 4 For how the UJA can help your companies H.R. dept, press 5 For how the UJA can help you the job applicant, press 6 To receive the above info by FAX press 7 To hear this menu again, press 8 to access our BBS for file uploading or downloading, press 9 & start your com package using CURRENT ESTABLISHED connection. OR start your Com pkg s/W & key in our BBS # 703-242-9390,,,,9 We are set up at 8,None, & 1 at 14.4 Baud. Menu in Summary: 0 = System Operator 1 = Private Mailbox Access (#'s 0 to 999) 2 = Leave immediate Voice Message 3 = Addresses & Phone Numbers 4 = Download Instructions 5 = How the UJA helps H.R. Depts 6 = How the UJA helps Job Applicants 7 = Fax on Demand by Number 8 = To repeat main menu, press * 9 = Start BBS No Input = Start BBS The Menu Options detailed: Number 0: Operator "To speak with a live human in Customer Service, press 0 for one full second..................We get beeped, but if we don't pick up. Then you hear "Your Party doesnt answer, you may a message after the tone" Number 1: Go to the Private Mailbox # of your choice. To return to the main menu at any time, press the STAR key. You may enter the mail box number you saw at the bottom of the Help Wanted AD to go to that mailbox, at any time during this message. To Download a job announcement, or To upload your completed UJA to the appropriate Private mail box, dial with your com pkg software 703-242-9390,,,,9 when you sign on to the BBS it will prompt you for a mailbox #, use the mailbox # you saw advertised in the HelpWanted AD in the paper & choose list files then download from the menu. You should hang up now & redial with your com package. Number 2: You have 3 minutes to leave a detailed message. Number 3: Addresses & Phone #s Press the star * key at any time interrupt this 3 minute message and return to the main menu UPSC (Universal Products and Service Corp) is located at: (The page 1 info, at the top of this file is read in now.) Press the STAR key now to return to the main menu Number 4: How to Download our Shareware Package Press the "star" key at any time interrupt this 2 minute message and return to the main menu (See Technotes section, How to Download our Program, this is read here) Press the STAR key now to return to the main menu Number 5: How the UJA will help your H.R. Dept Press the star * key at any time interrupt this 5 minute message and return to the main menu Dear H.R. Dept Manager: We hate the thought of you pouring over stacks of paper resumes, taking up hours of your time, in order to weed out the 10 best candidates that fit a certain position. If it's not you sifting through resumes, it's some other manager whose time is equally as valuable. New advances in technology, have now made it possible, & money wise, to replace all those paper resumes with databaseable Standardized Job Application files from applicants. These files will have been uploaded to our BBS, or your company BBS (we can set you up with one for under $995 installed & configured with training for your staff. {as of 5/96, prices subject to change}) or the shareware files will have been mailed to you via diskette, just as resumes they have replaced would get mailed to you. You can even create fax on demand detailed job descriptions that applicants can get fax'd back to them. You can leave these fax back pages on OUR>>> BBS in your own mail box #, or on your own BBS. (The section above called "What the UJA can do for your Company's H.R. Dept, is read here.) If your H.R. Dept has a question about what the UJA can do for you, or what BBS (Bulletin Board) type services can be made available to you, ask them at the tone. Press the STAR key now to return to the main menu Number 6: How the UJA can help Job Applicants Press the "star" key at any time interrupt this 4 minute message and return to the main menu (See the section above How the UJA can help Job Applicants. It is read here) Press the STAR key now to return to the main menu Number 7, our FaxBack Service. "To return to the main menu at any time, press the star key." To receive a 25 page fax containing all the information about UPSC including all the UPSC documents that follow, choose document 1, now. I.E. press 1 on your touch tone phone now. To receive a table of contents of all available faxback documents on this server, choose document 2 now, ie press 2 on your touch tone phone now. To receive a 1 page fax containing our Addresses & Phone Numbers, choose document 3 now. To receive a 3 page fax containing our Download, Install & Registration instructions, choose document 4 now. To receive a 3 page fax about How the UJA can help your company's H.R. Dept., choose document 5 now. To receive a 2 page fax about How the UJA can help You the Job Applicant, choose document 6 now. To receive a 7 page fax about a map of this Voice Mail, BBS & Fax menu of UPSC, choose document 7 now. To receive a 2 page fax about What to do if you are an Employer & you've received a UJA file called for example KUHL_FRA.zip, choose document 8 now. Number 8 You have selected the help option. The following are helpful guidelines...To return to the opening greeting, press the * key at any time. When leaving a message, press the # key when finished. Ends w. returning to main menu. To retrieve all of the uploaded Job Applications, targeted for your company, see the MANAGING YOUR MAILBOX sheet that we can fax to you. ________________________________________ Tech Notes: How to obtain our program: 1. Download it from our BBS, 703-242-9390,,,,,,9 (use mailbox 0, when prompted). If your Commun- ications software times out after 30 seconds, then redials, try setting its timeout value to 1 minute. 2. Internet download it at: FTP.uu.net:/vendor/UPSC directory, look for file UJA##ver.exe 3. To send us a message via internet, E-mail us at UJA@UPSC.com 4. To download it from CompuServe GO PCAPP, then from the main menu take the "LIBRARY" option, then take the SEARCH option or use the SEARCH ICON (looks like a magnifying glass on library books), tab over to the FILE NAME box & key in UJA*.* It is in the GENERAL APPS section. Mark all these files and start your download. As we release new versions these file names will change. 41 will become 42, etc. To send us an E-Mail via CompuServe, use our Address: 102054,3711 or screen name of UPSC. 5. To download it thru America Online select Main Menu, GOTO QUICKFIND, set category=APPLICATIONS, keyword=UJA. To E- mail us via AOL, or to order the package via dskt, by E-mailing us, our user ID is UPSC1. 6. For those w/o modems we will mail you a diskette containing the shareware version for $5 extra. You will still have to register your package later, after 9 free Print/Exports. 7. We will mail you a pre-registered copy for $10 extra. It will be non-shareware able (you cant share this dskt with your friends like you could the above 2 versions if they decide they like the package & want one, since it is pre-registered to you. To pre- register one for you, we need your full name home phone, and mailing address. How to transmit zip file to your future employer. 1. Using your com pkg s/w (like Procom Plus, Win95 HyperTerminal, Quicklink Pro, etc) x-mit your zip file to his BBS. 2. CompuServe x-mit it to him by: a.) Disable-ing your Screen Saver (Main Group, Control Panel, Desktop). It may will interfere with modem transimssion. b.) Run WinCim, Connect to CompuServe, c.) Click on MAIL, then on SEND FILE d.) Select the contact name & C-Serve Address out of your phone book, or key in a new contact name (e.g. John Doe), & key in a new CompuServe Address (e.g. 102054,3711) e.) Click on OK, to get you out of the phonebook f.) Key in a Subject, like "Job App Zip file enclosed" g.) Make sure BINARY is selected h.) Click on FILE & select your newly exported zip file (it probably resides in C:\UJA i.) Click on OK to get out of file selection, & back to SEND FILE MESSAGE window. j.) Key in any additional info in that box, like your phone # or mailing address, should the file upload not go thru. k.) If you wish, click on OPTIONS & select SENSITIVITY or IMPORTANCE, though these are not necessary. 3. AOL (America Online) x-mit it to him by: a.) Connect to AOL b.) click on MAIL, then on COMPOSE c.) in the TO field, key in a new screen name or click on ADDRESS BOOK. d.) Key in a subject, like My (John Q Public's) Job App. zip file, enclosed. e.) Key whatever you want in the text box: Dear Sirs: Enclosed is my job app zip file should it have gotten corrupted, contact me at the below address: your name, addr, & phone#. f.) Click on ATTACH g.) select drive, directory, & filename, then OK. h.) lastly, click on SEND. How to use the EXPORTED Files if you are an employer & you've just received a zip file that looks like KUHL_FRA.zip. 1. The file name stands for Kuhlman, Fran.zip. It is so named so that you can collect all job applicant files in one directory for one job which you've advertised for. 2. If you've instructed your applicants to ENCRYPT their files, You will need to obtain our EMPLOYERS DEcrypter program which will pkunzip a whole directory of encrypted job applicant files. The EMPLOYERS DEcrypter program only costs 20 cents per name. It is sold in lots 100, 500, 1000, & 10,000 name packages. Simply dont request your applicants to encrypt, if you dont want to have applicants encrypt their zip files to preserve privacy of applicants info, the default is to NOT-encrypt on export. Job apps can contain much sensitive info, e.g. salary histories, list of convictions, jobs fired from, etc. 3. Retrieve these unzipped database files into your own database (ACCESS, ORACLE, SYBASE, FOXPRO, etc) & manipulate them, search on fields, sort, & generate reports as your RDBMS programmers will. Or you can purchase our EMPLOYERS SEARCH N SORTER s/w package (shareware) to do all this without programming in a user friendly fashion. 4. When unzipped, each applicant will have 9 files that comprise his application. The format for the file nomenclature is Lastname (4 letters), SF-171 page #, Firstname (3 letters).DB (or DBF or TXT for the suffix). So if my name is Mr. Fran Kuhlman, my diskette would have on it, files: KUHL1FRA.DB = 171 page 1, or the Availability page. KUHL2FRA.DB = 171 page 2, or the Job History page. KUHL3FRA.DB = 171 page 3, or the Educational page. KUHL4FRA.DB = 171 page 4, or the Citizenship page. KUHL5FRA.DB = the KSA page (70 wide). KUHL6FRA.DB = Long KSAs (240 characters wide). KUHL7FRA.DB = Prt_Dump.txt file, (print dump of all reports, 120 char. wide lines, for ALL Fields Searches). KUHL8FRA.DB = Resume.txt file KUHL9FRA.DB = Covr_let.txt file (cover letter) 5. The resume is also included in the resume.txt file. The PRT_DUMP file is also included in the PRT_DUMP file. Your Cover Letter is also included in the Covr_let.txt file. 6. In the EXPORT Menu Option, Zip file, the TXT files are comma delineated for ASCII mail merge purposes. The Prt_Dump.txt file is not comma delineated, but is a print dump of all the hard copy reports (including the resume.txt file). 7. The *.dbf files are in dBASE3+ format, the *.db files are in Paradox 3.5 format, the *.wk1 files are in Lotus 123 v2 format, & the *.txt files are in ASCII text. __________________________________________ Tech Support Policy: 1. For Help, first, read the help file, in the package itself. this is obtained by keying in H from the main menu. 2. E-Mail us w. your problem, (see addresses at top of this file). Include as much detail as possible, e.g. running from windows or not, DOS version, if from windows, what % of system resources were free at time of error, are you on a LAN, if a print error, what type of printer you have & what setup string was selected (HP, IBM/Epson, or Custom), etc. We will get an answer back to you with in 24 hours. 3. If your problem is still unresolved, call us at 703-242-9390. Leave a DETAILED message & we will attempt to return Local calls (Washington DC Metro Area) within 24 hrs. __________________________________________ Version History: 1.0 Version 1.0 came out in 2-2-95. It offered much greater stability (being written in Paradox 3.5) over the wordperfect macro based product marketed during the last 5 years. 2.0 Version 2.0 came out in 6/1/95, it added: 1 free print chances of user's personal data, before requiring registration. 2 convert utility from ver 1 to ver 2 called convrt12.sc 3 CompuServe, Internet, & America Online download instructions 4 Techsupport txt files & version history info moved to uja_info.zip file. Less for user to download that way. 5 Made year 2000 compatible, modified word processor macros to search for 2??? as well as 19??. 6 Created bolded answers on standard report. Created menu option for non HP compatibles to print a non bolded report. 7 created table for data entry of custom bold on/off codes. 8 fixed bug of wiping out old registration # if user took registr. Pkg Menu Option again, after registering first time. 9 Menu options added & deleted & reorganized to make more logical sequence. 10 Display of Sample Data Option added. 11 ESC from all main menu items, back to main menu. 3.0 Version 3.0 came out in 7/26/95, it added: 1 Improved menus, more logical arrangement of menu items. ESC exits all menu options & most screens. 2 Long KSAs for all those Govt Agencies that like to write paragraph long KSA's 3 CONTINUED KSAs, thus allowing KSA's to be of any length. 4 Auto copy export files to separate directory for easy compressing & transmitting 5 Auto pkzipping if PKZIP if user has it on that PC & in path 6 KSA displays in multi record mode as well as single record/all fields mode. 7 UPSC BBS on 703-242-9390 Now, easy to download in Z-modem format 8 Export KSAs to an ASCII file for Personnel Dept manipulation 9 Import KSAs back from ASCII file, into regular KSAs 10 Sort 70 wide KSAs for easy duplicate detection, else imports get appended to bottom of file for easy checking if all imports made it. 11 Index'd KSA_Longs for easy ID & Replacement 12 Auto hashing of KSA_Longs if user accidentally selects dupe ID #, or if user keys in KSA_Longs w/o choosing any ID_Num, pkg will auto select an appropriate ID_Num. 13 Context sensitive help screens in the KSA file 14 Added the ability to key in new KSA's while in KSA look up mode 15 Menu Option added for Upload KSA's, auto creates ASCII files w. suffix ASC for message attaches on the Internet, or CompuServe, or AOL. 16 The field size was increased from 40 chars in ver 2 to 70 chars in ver 3.0. 17 Two Index fields were added to KSA_Long file, for Personnel Dept power in categorizing their own KSAs. OPM fields for prefix code & sub code were eliminated. 18 All documentation was changed to reflect new Internet domain name of UPSC.com from old name of UNIVPROD.com 3.1 Version 3.1 came out in 8/11/95, it added: 1 Changed export files so ASCII text files were named consistent with other files, e.g. instead of P#_uja.txt, files are named in the LLLL#NNN.txt nomenclature of other export files. 2 Added Standard KSA Menu Items. These allow the small company that wants to share KSAs with all employees to import from PERSONAL KSA files into the STANDARD KSA & KSA_Long files. Auto checks for Key violations (if user accidentally picks a previously used index #, & then auto takes user into edit mode to change dupe index # to a unique one. Presents user with a screen that shows both files, he can select a 255 wide record that will fit in the 70 wide file & auto copy over. 3 Changed EXPORT to auto create EXPORT subdirectory, then prompt for COPY ZIP or UN- ZIPPED Files to A: or B: drive. If and when zip attempt fails, user has all export files in one handy place (EXPORT Subdirectory) to zip on his own. 4 Created one Generic UPGRADE Script for converting all prior versions, instead of CONVERT 2 TO 3, CONVERT 3 TO 3.1, ETC. 3.2 Version 3.2 came out in 8/24/95, it added: new address & phone#. 3.3 Version 3.3 came out in 9/9/95, it added: 1 changed last screen on Citizenship Page to say "put your additional items that wont fit on this form, into the resume.txt file" instead of misc.txt file. 2 found SUPERVOICE PRO by Pacific Image in Alhambra CA, 818-457-8880 best voice mail pkg for the $ on the market. Recorded VM menus, & changed UJA documentation to match. 3 Changed Main Menu items HELP ME & CALL US UP to browse txt files instead of Pdox tables. More easily updated in the future. 4 joined MSN, included ID in documentation 3.4 Version 3.4 came out on 10/12/95 it added: 1 Prt_Dump.txt (all user data, unformatted), Resume.txt (ascii export of user's resume), and P?UJA.txt files (ASCII delimited files containing all user data), left (un deleted) in UJA directory for user to browse, print out, export, merge with WordProcessor, etc. Formerly Prt_dump.txt & P?_UJA files were deleted until registration, to prevent user non-registration. 2 export files auto encrypted & zipped for easier x-mit. 3 Pkg now ships w. PKZip, no longer necessary to have pkg look for PKzip in path & store export files in export directory if PKzip not found. 4 Added free print/export count sync. 3.5 Version 3.5 came out on 11/5/95 it added: 1. Registration screen now shows dealer #. 2. Rename P6 to P8 Rename P5_Long table to P6, 3. Default on NO PREFERENCE on P1, to blank. N or Y is confusing. 4. Changed all dates to auto fill separators 5. Changed on each screen P1-4, Go to Main Menu for Help, Replaced w. Press <F1> 6. Put a boxes around items near R. Margin on Forms, where it looks confusing, which answer goes w. which question. 7. Change KSA Salary to highest YEARLY salary, on help tell of convert hours to yearly. 8. Put a green <F1> prompt before every Salary blank 9. Last screen on EXPORT menu option top line superimposed ring at end. CLEAR first. Clear EOL if needs be. 10. Change Export module to copy Prt_dump to LLLL7FFF.txt, Resume.txt to LLLL8FFF.txt & Covr_Let.txt to LLLL9FFF.txt. Now employers unzipping don't have to worry about common name Prt_dump or Covr_let or Resume.txt overwrites. 11. Init caps fields some alpha fields. 12. Changed KSA Long field from 255 to 240, so complies w. Lotus limits 242 max width, & dBASE 254 wide. Changed P5 titles & headers to say 240 instead of 255 13. Prt_Dump.txt (all user data, unformatted), 14. Config screen to set Hash Order. 15. Hash Order is now selectable. Start Hashing at First, Last, or RecNO. 3.6 Version 3.6 came out on 11/24/95 it added: 1. Power Outage recovery. Housekeeping functions necessary to prevent Tech Support calls due to files left in non-ready condition due to power outages, etc. 2. UPSC Voice Mail, BBS & FAX Menu, documented in UJA_Info.txt. Fax # changed from 703-242- 9390 to 703-242-9390,,,,,,7 when testing showed SuperVoice Pro doesn't get into fax receive mode automatically like it does BBS. 3.7 Version 3.7 came out on 2/14/96 it added: 1. Improved <F6> Search Function. It remembers & uses old search string so user can switch fields or even files. Then user just has to hit <F6> then <Enter> alone, to LOCATE NEXT. It prompts user, telling him "search is limited to current field, 70 characters max wide". It displays old search value, so he doesnt have to remember it (helpful if search string is long or complicated). If find next fails, it prompts him "there are no more occurrences of string " string2 " from recno " recno " to end of file." This reminds him that if he switches fields or files & doesnt start at top of file, yet uses locatenext function, he has not covered the entire field, only from recno on down. If search fails, it prompts him w. a 2 sec. message saying either. string2 "has no more occurrences in this field" or string1 " was not found in this field". 2. Changed UPSC address to P.O. Box above. 3. Changed to PKzip Distributors Licensed Version 4. OF-612 Compliant 5. D.C. 2000 Compliant 6. Improved Decrypter. Search & Sort on any file all fields. Auto-Consolidate a directory of UJAs into one NINE SET. Added File Mgmt Features, e.g. Append, Back Up, Clean Up, Restore. 3.8 Version 3.8 came out on 2/20/96 it added: 1. Fixed Bug of not exporting Special File Forms & Reports along with db files. 2. P7, P8, & P9 Trimming to 80 columns, Delete Blank & Space only records, & indexing is now done in UJA EXPORT instead of in Decrypter. 3.9 Version 3.9 came out on 3/6/96 it added: 1. Fixed Bug of Jobs Page missing Job Title Field on Reports Came up with .. workaround for Bug of Job Descr not CR LF thus 1st field of next job, appears in col 75 of prev. job. 2. Added PKZip Authenticity Verification to UJA. Added install instructions to AVEXTRA.txt file 3. Fixed Bug of user pressing ESC at Export Files 1st screen, didnt exit to main menu, but continued w. processing. 4. Changed File Structure of P2 to include Order field, so DECRYPTER can sort after Queries get jobs out of order. It is necessary to preserve job order so descriptions print after correct job. 5. Moved SSAA.txt to print after Jobs, instead of after P4. 6. Included Hobbies & Goals in SSAA.txt 7. Included Resume.txt & Covr_let.txt in printouts so user would be reminded to include his WordProcessor Resume & Coverletter, instead of using the UJA txt file ones. 8. Inserted Carriage Returns & Line Feeds & Form Feeds in reports to properly space jobs from job descriptions, & resume from KSA Longs. 4.0 Version 4.0 came out on 3/27/96 it added: 1. Changed Export default to NON encrypt. Will allow all H.R. depts to pkunzip apps & retrieve into Lotus, or any database. They dont need UPSCs Decrypter program. 2. Changed KSAs_Personal menu to be more user friendly to the new user, re-arranged items so user would know he only needed to do the 1st 4 items, labeled all others as Supplemental. 3. Added CHOOSE KSAs Menu Item, split screen for easier KSA selection. 4. Changed EDIT KSAs to be only 1 page (eliminated 2nd page Standard KSAs screen, less confusing to new user). 5. Created a WORD 2.0 for WINDOWS doc of UJA w. blanks, for H.R. Depts to print out & use for on site applications (the way they currently use their hard copy apps now. Also, user can print out doccument, fill it out on train to work one morning & key in the data that night at home on his PC. As is, with all your data handy, it takes the user approx. 1 hour to fill out this UJA (KSAs & all, w. cutting & pasting from wordprocessor to jobA.txt files, etc). Include in UJA & Decrypter (UJA so applicant can print out, fill out on train away from PC, then at home, key in data). Also created same in WordPerfect 5.1 (WP5), Windows Write (WRI), & Rich Text (RTF) formats. 6. Added ujaSHARE.bat for DOS users who need to have share loaded to get PDOX 3.5 to work, but dont want to add it to their autoexec.bat or config.sys yet. 7. Added Intro screen, that displays while freecount = 9, tells user, to skip any items he doesnt know the answer for, or that dont apply to him. Also plug for HR version of UJA. 8. Eliminated LookUp Table for Fed Job Prefix Field so private Companies could key in their own prefix's if they wanted to use that field. also makes it easier to change if Feds come up w. a new prefix other than GS, GM, SE, SL, ST, E, O, or W. Just change a txt file (F1 help) shows it, rather than having to make a Paradox3.5 table edit. Also changed prompt on screen to say Press F1 for a complete list. Which also allows for future additions to list. 4.1 Version 4.1 came out on 3/29/96 it added: 1. Fixed bug of Export, Encrypt not encrypting Covr_let.txt & DE_Crypt.txt 2. Added SelfExtraction to zip file, so users now dont have to have PKUNzip 3. Added UJA_Info.doc file (Word 6.0 Format) should users want to print out this file & have full length lines & large font titles & properly placed page breaks. 4.2 Version 4.2 came out on 3/30/96 it added: 1. Self Extract Comment error corrected. 4.3 Version 4.3 came out on 3/30/96 it added: 1. Pricing change from $30 (after 9 free uses), to: $15 (after 9 free uses), then after 99 more uses, or 1 year, another $15, then after 99 more uses, or 1 year, another $15 then the user is fully registered. 2. Also implemented Re-Install abuse protection. 4.4 Version 4.4 came out on 5/19/96 it added: 1. Increased field size for Phone # & combined City, ST, Zip field into one field to accomodate all International formats. 2. Added "OPTIONAL" after Availability Page Questions, AGE, & SEX also added disclaimer to intro screen "some questions may be illegal to ask in some countries, provinces, states, etc. In that case, just skip those questions... 3. Included convert from all prior versions, script, called cnvt2_44.sc for convert to ver. 4.4 script. 4. Compuserve & AOL upload instructions for job applicants. 5. Re-priced to $15 per year, for next 3 years, instead of $30 up front charge. 4.5 Version 4.5 came out on 6/1/96 it added: 1. Changed install instructions, from "key in UJA42ver.exe" to "key in UJA45ver.exe". 2. Changed all EDIT stmts to CO-EDIT stmts, for better data security. Power Outages can wipe out files when EDIT is used. 4.6 Version 4.6 came out on 6/6/96 it added: 1. Changed CITY, ST Zip back to 3 fields, from 1 consolidated field. Expanded City field to 50 chars wide so all foreign addresses could go in there, yet still preserving the separation logic of ST, Zip, for efficient US searches. We anticipate having a Windows version out by September of 96. License Agreement: This copy of UPSC, Universal Job App. (UJA) is licensed to one user on multiple PC's. Paradox Runtime is Copyrighted by Borland International Corporation. CPR 1990. When using this program you (the customer/end user) agree to: 1 acknowledge that Paradox Runtime is owned by Borland International and may not be copied. 2 look solely to UPSC (we the developer) for any support services required by this UJA application. 3 have recourse solely to UPSC (we the developer) for any damages resulting from the use of our application (UJA). 4 use Paradox Runtime with this App. on an AS- IS basis, & is provided by Borland International Corp. without any warranties, or liability for damages, to Borland International. 5 be sublicensed by UPSC, for the use of this Application (which this License agreement is). 6 Damages resulting from the use of the UJA are limited to the users purchase price of the package.